Maintenance budget process – one year timeframe
The maintenance budget process starts with a first set of preventive maintenance plans that are entered into the EAM system. These are typically based on the suppliers recommendations or taken from the companies own experience. The initial plans are often connected to the equipment guarantees and therefore they must be applied. To the planned PM plans an estimation of corrective work and costs are entered on top of the PM plans. This is derived from the last year's outcome or from experience. In a Prevas Infor EAM solution the summarized workload over the year can be viewed per discipline and plans can be optimized for an even workload in a “drag and drop” manner. Decisions about out-sourcing of projects or tasks can be taken and the planning of maintenance together with rebuilds of other projects can be made. In this process it will also be obvious if the maintenance can be planned or if there is a lack of resources that might be impossible to solve with planning.
In connection to the yearly budget process the information is updated and each PM plan is analyzed, starting with plans on critical “A assets” and assets that have caused the most call-outs and costs over the year. If there have been a number of checks or preventive work done without any found problem, the plan is adjusted accordingly. Prevas Infor EAM solution has all the tools needed to perform this process in an efficient and automated way. The Infor EAM solution can even be set up to automatically adjust the PM plan according to reported outcomes from a number of previous inspections.
The revised budget should, at least yearly, be checked against the initial investment data, to see if the asset investment plan is followed or if actions like rebuilds or replacement of systems or components can be justified. The data is also valuable leverage in future negotiations with the company´s suppliers.